Top 5 Best Postage Systems for Small Businesses in 2019

If you're looking for a new postage system for your small business, you're in luck: there are several options to help you find reasonably-priced postage and services that will meet your customers' needs. Due to the "Amazon Effect", customers are putting even more value on overnight shipping, two-day shipping and free shipping - which means that in order to keep up, you'll need a fast, efficient small business postage system. We've created a list of the 5 best postage systems for small businesses that will help you improve your shipping speeds while reducing your costs, as well as a list of the best postage meters for small and medium businesses.

The Top 5 Best Postage Systems for Small Businesses in 2019

  1. Pitney Bowes - Best overall postage system for small businesses
  2. - Best customer service
  3. Data-Pac Mailing Systems - Best postage hardware
  4. FP Mailing Solutions - Most customizable postage system
  5. Formax - Best overall postage system for medium businesses

1. Best Postal Service for Small Businesses: Pitney Bowes

One of the reasons small businesses love Pitney Bowes is they offer postage meters, shipping software and provide hardware solutions to help with shipping items whether it's through FedEx, UPS or the US post office. They've got a great out-of-the-box small business postage plan, and let you easily scale to meet growth.

Why Choose Pitney Bowes?

Pitney Bowes has several small business shipping options:

  • Monitors and touch screens for small- and large-scale shipping
  • Process mail quickly and efficiently with streamlined software, postage meters and folding machines.
  • Pitney Bowes can also help with businesses that work with multiple carriers and need to accurately weigh packages of varying lengths, heights and weights
  • Tracking is optimized to work with UPS, USPS and FedEx and features allow for small businesses to send notifications to their customers about package delivery updates
  • Pitney Bowes customers can save up to 40% on trackable priority mail packages

2. Best customer service:

When using, small businesses can benefit from a $5 credit in free postage for trying their service for four weeks. With easy one-click options, you can buy postage online and print labels, invoices, letters or envelopes.

Why Choose

When you open a account, you get 24/7 access to postal services to help you ship packages and letters around the clock from your home or office computer. You'll also receive a free postal scale that comes with each new account.

  • When printing postage online, has available postage meters that allow you to print postage, and you can print automated labels for certified mail
  • Get discounts that might be higher than at the post office
  • Avoid standing in line to send packages
  • Use the helpful software features that integrate with Word and Intuit QuickBooks
  • Receive live help when you need it & Volusion Partnership

On top of everything we just mentioned, it's now easier than ever to use with Volusion. Through our partnership with ShipEngine and, the Instant Postage feature allows small business owners to save time and money by buying and printing USPS shipping labels right from their Volusion dashboard. Here are just some of the advantages of using the Instant Postage feature:

  • Seamless workflow: Shipping destination, address and product weight are all automatically populated from the order details.
  • On-Demand shipping rates: Quickly and easily get USPS rates to make sure the best service option is always available.
  • Shipping Discounts: Save up to 40 percent on USPS postage!
  • Real time tracking: Offer online shoppers real-time shipment tracking information
  • The monthly fee for a account is $15.99 and it can be canceled anytime. Shipping discounts include three cents off letter postage.

3. Best Hardware: Data-Pac Mailing Systems

With Data-Pac, businesses are able to use software and hardware solutions and access postage meters to help with their shipping needs.

Why use Data-Pac?

Data-Pac has been helping businesses with accounting and tracking for over 35 years. They have about 12 different systems to select from, with easy-to-use touch screens for shipping. Data-Pac can help with startups or larger businesses that work with multiple carriers.

Data-pac builds proprietary hardware and software for postage management - their software automatically scans and tracks every package sent, which will save you a ton of time. Data-pac hardware is some of the best in the business, and is built to operate continuously in high-volume environments. Plus, their excellent hardware can interface with other postage systems for a win-win.

4.Most customizable: FP Mailing Solutions

If you have a lot of business and want an all-in-one system, try FB Mailing Solutions. With more than 1,000 employees and a dedicated customer service team, they provide innovative and simple solutions for businesses that want faster mailing options.

Why choose FP Mailing Solutons?

FP Mailing Solutions offers a host of customized options for small businesses that can simplify how you ship packages. Their small business series is designed to help meet the shipping demands of growing businesses, and they offer an office series and enterprise series with products to help scale your organization.

Available products include:

  • Numerous postage meters for small businesses
  • The streamlined touchscreen systems
  • Folder inserters
  • Software, label makers, stampers and postage meters
  • Contact them directly for pricing information.

5.Best for medium-sized businesses: Formax

For businesses that process a lot of mail, Formax offers postage meters, folders and software tools. They're well-known for their high-volume pressure sealers, cutters, bursters, envelope openers and folders, which can help if you're sending mailers out.

Why use Formax products?

Formax has several ways to help businesses, especially if you're shipping a lot of documents or invoices to customers:

  • They offer full-bleed digital color printing solutions
  • Hardware equipment can process thousands of letters, including those with DVD inserts and catalogs
  • They have helpful solutions for creating folds in newsletters, marketing documents and bulletins
  • Contact Formax directly for pricing details.

Best postage meters for small businesses

Your small business will be using your postage meter dozens (or hundreds) of times each day, so it's important to get the best one. Mislabeled or incorrect postage will result in returned or lost packages, which translates into lost money and lost customers. We've put 5 of the most commonly-used postage meters to the test to determine which postage meter is the best for small businesses.

  1. Best all-around postage meter: Pitney Bowes Mailstation 2
  2. Best high-volume postage meter: Pitney Bowes DM225
  3. Best value: Haslwer WJ20
  4. Best for small offices: FP Postbase Mini
  5. Easiest to use: NeoPost IS-280

The right postage system can save your small business a lot of money

With so many postage systems available that include shipping software and hardware options, shop around for the right system for you. Keep in mind that some companies offer bulk discounts based on volume, while others may offer special discounts on leasing equipment to help small businesses with their various shipping needs. Choosing the right shipping provider can save your small business money on every single package you ship, which can add up to significant savings in the long run.

Have any questions about shipping systems? Leave us a comment!